Privacy & Cookies Notice for www.melgen.org
This privacy notice has been updated in line with the General Data Protection Regulation.
1. Purpose of this notice
This Notice tells you how the University of Leeds (University) will collect and use your personal data when you access this website. The University is a “controller” of this personal data for the purposes of the data protection legislation.
Note that additional information will be provided where you are requested to enter personal information and this will vary between our various websites.
It is important that you read this Notice together with any other privacy notice we provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements the other notices and is not intended to override them.
2. Changes to this Notice
We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.
We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.
3. Anything you are not clear about
If there is anything you are unclear about, please contact our Data Protection Officer, who shall be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.
The Data Protection Officer’s contact details are provided at the end of this Notice.
4. Purpose of processing your data
The personal data we collect from you directly via the Contact form includes your name and email address. The online form plug-in that we use also captures IP addresses. We use this information to correspond with you on the subject of your query to the site on the legal basis that we require this information to meet our legitimate interests and obligations as a information provider.
5. Automated collection of personal information
When you access our web pages certain information your browser provides, including your IP address at the time, browser type, and potentially the address of the page you last visited, will be automatically recorded by the University. This data may be used to aid detection in the event of a security breach. The legal basis for this processing is necessity to pursue our legitimate interests to keep our website secure. The University retains this data in a form from which you may be identifiable for a period of up to one month.
6. Third-party access
Your personal data that you have provided to MELGEN will not routinely be sent to third parties (unless notified – see 4. above).
7. Data retention
The University’s policies on retaining data for prospective and current students, staff and job applicants are detailed in our data retention policy.
Data collected through submission of the Contact Us form will be retained for 6 months for the purposes of effective follow-up of user submitted queries and will then be deleted.
Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Our website www.melgen.org uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance tracking cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.
The table below explains the cookies we use and why:
|PHP Session Cookie||PHPSESSID||Maintains user state across page requests||PHP information|
|YouTube Session Cookies||yt-remote-session-name, yt-remote-session-app, yt-remote-fast-check-period, yt-remote-cast-installed||Unclassified||N/A|
|YouTube Embed Cookies||VISITOR_INFO1_LIVE, YSC, PREF||We use YouTube to embed a selection of videos on our site. The embedded videos do not set cookies themselves and can be played with no cookies set. However, if the ‘Share’ button is clicked YouTube will set these two cookies. The VISITOR_INFO1_LIVE cookie attempts to estimate your bandwidth and the use_hitbox cookie increments the ‘views’ counter on the YouTube video. These cookies don’t gather information that identifies a user||N/A|
|WordPress||wp_settings_1 wp_settings_2 wp_settings_time_1 wp_settings_time_2 wp_settings_time_3||These cookies are used to store date and time information on the WordPress CMS, and only collect data anonymously.||WordPress Codex|
|Test cookie||TestCookie||This is set by our CMS and is used to determine whether or not your browser allows cookies to be set.||N/A|
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
9. Your duty to inform us of changes
It is important that the personal data the University holds about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.
10. Your rights as a data subject
Under the GDPR, in certain circumstances, you have the right to:
- withdraw your consent to our processing of your personal data where that is the legal basis for such processing
- access any of your personal data which we hold
- have your personal data which we hold corrected if it is inaccurate
- have any of your personal data which we hold erased
- restrict the ways in which we process your personal data
- object to our processing of your personal data
- receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format
- in certain cases not be subject to a decision based solely on automated decision making
- lodge a complaint with a supervisory authority
11. Queries and complaints
If you have any queries relating to this privacy notice or the way your data is being processed through this website then please contact Dr Juliette Randerson-Moor at firstname.lastname@example.org.
Alternatively you can contact the University’s Data Protection Officer, David Wardle on email@example.com or by post to University of Leeds, 11.72 EC Stoner Building, Leeds LS2 9JT, UK.
The University’s main telephone number is +44 (0) 113 2431751.
The UK’s regulator for the DPA and GDPR is the Information Commissioner’s Office (ICO). The University is registered as a Data Controller with the ICO
Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK this is the Information Commissioner’s Office and details can be found at https://ico.org.uk.
Last revised: 30th May 2018